POSTER PRESENTATION GUIDELINES

Poster papers are to be posted 15 minutes prior to the start of the session. Authors should be present during the hours of 6:00 p.m. – 8:00 p.m. Four-foot-high by six-foot-wide posterboards will be provided. YOU SHOULD BRING YOUR OWN THUMBTACKS OR VELCRO. Your poster should have the name and local phone number of the presenting author displayed in case someone wishes to contact you while at the conference. The two best papers in each of the XRD poster sessions, and the three best papers in the XRF Poster Session will be selected and will receive certificates by mail. The names of the winners will be posted the following morning on an announcement board near the conference registration desk. PLEASE REMOVE YOUR POSTER IMMEDIATELY AFTER THE POSTER SESSION. ICDD is not responsible for any poster(s) left in the room.

NEW THIS YEAR FOR POSTER PRESENTATION AUTHORS:
Poster presenters are invited to display their posters in the exhibit hall (Grand Ballroom) on the day following their premier at the evening poster session:

• Monday evening poster presenters are invited to display their posters in the exhibit hall on Tuesday from 10:00 a.m. – 2:00 p.m.
• Tuesday evening poster presenters are invited to display their posters in the exhibit hall on Wednesday from 10:00 a.m. – 2:00 p.m.
• Wednesday evening poster presenters are invited to display their posters in the exhibit hall on Thursday from 10:00 a.m. – 2:00 p.m.

A designated poster board will be assigned for each author. Please remove your poster from the exhibit hall by 2:00 p.m.

ORAL PRESENTATION AUTHORS:
All speakers are asked to meet with their Session Organizer 15 minutes before the start of their session in the room in which the session will be held, to assure the organizer that you are present.
Regular Oral Papers:
15 minutes is allotted for the presentation of your paper and five minutes for discussion.
Invited Oral Papers:
25 minutes is allotted for the presentation of your paper and five minutes for discussion.
Plenary Session Papers:
35 minutes is allotted for the presentation of your paper and five minutes for discussion. There will be a projectionist present for the Plenary Session.
Equipment:

• Each room will be equipped with an overhead projector and screen, and a video projector, typically SVGA resolution (800 x 600 or higher, depending on availability). If you are planning to use video projection, please be advised that most sessions are not individually staffed with A/V support personnel. Equipment failure, set up difficulties, or incompatibilities may take some time to resolve. For this reason, you might consider having a backup presentation method prepared, such as transparencies.
• 35mm slide projectors will be available only upon request. To reserve one, please contact Denise Flaherty (610-325-9814, e-mail: flaherty@icdd.com).

Speaker Ready Room:
A preparation room will be available for speakers’ use during the conference. Please check at the conference registration desk for the exact location.

GUIDELINES FOR THE PREPARATION OF VISUAL AIDS
The guidelines given here are intended as an aid for the preparation of posters, transparencies and slides. The goal of visual aids is to disseminate information in a concise, effective manner to facilitate understanding.

POSTER PRESENTATION:

• Posters should be easily read from a distance of 1 to 2 meters
• Lettering on both text and graphics should be sharp, not less than 4 mm high
• Center title, author, and affiliation at top of poster, in lettering not less than 8 mm high
• Extract and elaborate pertinent points
• Tell a complete story in a logical sequence [introduction --->development ---->conclusion]
• Use sentences (not paragraphs) or a bulleted list

Assembly:

• Authors may elect to prepare their posters on conventional 8½” by 11” or A4 paper for ease in traveling.
• Please plan for assembly onto four-foot-high by six-foot-wide poster boards at the conference site.
• Authors are reminded that pushpins or velcro are required for posting onto the poster boards; please remember to bring them.

ORAL PRESENTATION:
Transparencies:

• Lettering should be large enough to be viewed from the rear of the room
• Limit the amount of text to a 7” by 9” area in the center of an 8½” by 11” (or A4) transparency, portrait (vertical) style
• Prepare duplicate transparencies if you plan to refer to the same transparency at different times

Slides:

• Limit the amount of information
• Choose large lettering to be viewed easily from the rear of the room
• Each slide should contain a single main idea
• Landscape (horizontal) format should be used
• Choose colors which provide contrast
• Use duplicate slides if you plan to refer to the same slide at different times
• Avoid using a combination of thick (glass or some plastic) and thin (cardboard) mounts with auto focus projectors

General Guidelines:

• For oral presentations, plan one visual per minute to allow audience to assimilate the contents
• Evaluate presentation material from the viewers’ perspective
• Visuals should be simple, clear and concise
  

For more information please contact Denise Flaherty - flaherty@icdd.com