DXC 2013 EXHIBITOR FAQs

Exhibit Space

How much does a booth cost?
Each booth cost $2,100 USD.

How is booth space assigned?
Booths will be assigned on a first-come-first-served basis – excluding Sponsors who receive preferential booth space.

Does DXC offer sponsorship opportunities?
Yes, various sponsorships are offered at the conference. See our Sponsorship Information and Application Form for details. Specific levels of sponsorship offer preferred choice of exhibit space.

Where will the Exhibit hall be located at DXC 2013?
The exhibits will be located on the lobby floor of The Westin Westminster Hotel in the Westminster Ballroom.

What are exhibit hours?
Mon & Tues: 11:00 AM to 5:00 PM
Wed: 12:00 PM to 7:00 PM
Includes a wine and cheese reception from 5:30 – 7:00 PM
Thurs: 10:00 AM to 1:00 PM

Who handles shipping to the show? How do I order furniture for my booth?
Freeman Decorating Company will handle shipping for the show. Once your application form has been received and processed, you’ll receive information regarding decorations, truck access, shipping, set-up and tear-down details. Freeman will send you this information via their online service.

When is set up and tear down of exhibits?
Freeman Set Up                  Saturday 8:00 AM to 5:00 PM (estimated)
Exhibitor Set Up                 Saturday 5:00 PM (estimated) to 8:00 PM
Sunday 8:00 AM to 8:00 PM
Tear Down                            Thursday 1:00 PM to 6:00 PM

What are the dimensions of the booths?
Booths are 8’ deep x 10’ wide, with drapery (8’-high back wall and 3’-high side drapes). Linear booths only.

Is anything included in the booth fee?
Aside from the actual booth, exhibitors receive a 7” x 44” identification sign with company name; Electronic copy of the 2013 DXC attendee list (distributed in Excel format at the conclusion of the conference); Wireless internet access in the exhibit hall; Coffee breaks & evening mixers; Waived registration fee for three exhibit personnel per booth (exhibit personnel are allowed to attend workshops and sessions).

Will there be internet access in the Exhibit hall?
Yes, there will be wireless access in the ballroom.

How do I order power for my booth?
Power requirements will be handled by The Westin Westminster Hotel. Freeman will give you a form via their online service asking your requirements. Questions regarding the forms show should be addressed to the Engineering Department at The Westin Westminster Hotel.

Are tables or chairs included with my booth fee?
No, all furniture requirements must be ordered through the drayage company, Freeman Decorating.

What is the ceiling height in the exhibit hall?
The ceiling height in the ballroom is 22’ (to Ceiling Fixtures).

Is the exhibit hall carpeted?
Yes, the exhibit hall is carpeted.

Does DXC offer island or end-cap booths?
No, the booths at DXC are linear booths only.

Can we have live X-rays in our booths?
Although it is not recommended, exhibitors may have x-rays in booths. If you need X-rays on in your booth, you must be certified by the state of Colorado. Information regarding Colorado radiation safety regulations and requirements will be sent to you.

Is there a refund for cancelled booths?
Cancellations received by 1 June 2013 will receive a refund for half of the booth fee. There will be no refunds for cancelled booths after 1 June 2013.

Where will the Sessions, Workshops, Plenary Session and Poster Sessions be located?
Sessions and Workshops will be held on the lobby level of the Westin in the Standley Ballroom, Cotton Creek and Meadowbrook  Rooms; a short walk from the exhibit hall.

Where will the coffee stations be located?
Monday, Tuesday and Wednesday AM coffee breaks will be held outside the classrooms; all afternoon breaks and Thursday AM break will be held inside the exhibit hall. 

Are Exhibitors required to register for the conference?
Yes, companies are required to register their exhibit personnel before July 1 by filling out the Exhibitor Registration Form. Three exhibit personnel per booth are allowed. Exhibit personnel can attend any of the workshops & sessions. Any additional personnel must register as an attendee. See registration prices.

Does DXC offer a Lead Retrieval System?
DXC does not have a lead retrieval system; however, an electronic copy of the attendee list will be distributed via email at the end of the conference.

Back to Exhibitor Info

For more information, please contact Denise Zulli

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