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Denver X-ray Conference (DXC) Proceedings, Advances in X-ray Analysis
Guidelines for the Preparation of Manuscripts for Electronic Publication

The Proceedings of the 63rd Annual Denver X-ray Conference, Advances in X-ray Analysis, Volume 58, will be produced on CD-ROM by ICDD. Select papers will also be chosen for publication in the journal, Powder Diffraction. The Proceedings may also be published on the DXC website (www.dxcicdd.com). If you intend to publish your manuscript in the proceedings, the following information will apply.

Authors are responsible for preparing the manuscript in readable English. Manuscripts too difficult to read will be returned to the authors without review. If necessary, it may be advisable to have your manuscript reviewed by a translation service prior to submission.

ABSTRACT: A one-paragraph abstract must accompany each paper.  The abstract should state briefly, in no more than 250 words, the main conclusion and the principal numerical results. 

ORIGINAL SUBMISSION
The deadline for manuscript submission is 5 September 2014. Please e-mail an electronic version of your manuscript as an attached file created in Microsoft®Word (Word 2003 - 2013) to: dxc@icdd.com.

If the contact author is not the person emailing the file, please provide in your email the contact author’s name, affiliation and e-mail address.

NAMING THE ORIGINAL FILE
Your file name should include your abstract code, contact author’s last name, and the word “original”. For example: C29 Blanton Original.doc

CONFIRMATION OF SUBMISSION
An e-mail confirmation will be sent to you within 48 business hours of your submission. If you do not receive a confirmation, please contact the ICDD Conference Services Department at: dxc@icdd.com or phone: 610-325-9814, as soon as possible.

REVIEW
Your manuscript will be reviewed electronically by one of the referees, and then sent to the Editor-in-Chief. The Editor-in-Chief will make a final review of the manuscript, and then e-mail the reviewed document back to the contact author with the necessary revisions, or rarely, as a rejection.

FINAL SUBMISSION
After your manuscript has been reviewed and returned to you, please make any necessary corrections and resubmit a final manuscript by e-mail as an attached file created in Adobe® PDF file (preferred) or as a Microsoft® Word document (Word 2003 - 2013) to the Editor-in-Chief:

Tom Blanton: tblanton@icdd.com or Lora Brehm: llbrehm@dow.com

NAMING THE FINAL FILE
Your file name should include your abstract code, contact author’s last name, and the word “final”. For example: C29 Blanton Final.pdf

LENGTH AND SCOPE
Though there is no page limit for papers submitted to AXA, as a guide invited papers are usually 10-12 pages, contributed papers usually 6-7 pages. Papers are published in color in PDF format.

SELECT PAPERS FOR THE JOURNAL, POWDER DIFFRACTION
If your paper is selected for publication in the journal, Powder Diffraction, you will be contacted by the Managing Editor of Powder Diffraction, Nicole Ernst, with instructions for re-submitting the manuscript for the journal.

EDITORS' RIGHTS
The editors reserve the right to reject a manuscript or have it retyped at the authors’ expense if it has not been submitted in reasonable conformity with the required style or if grammatical errors are excessive. We also reserve the editors' right to withhold the publication of a paper whose technical quality is, in our judgment, not in keeping with the objectives of the volume, or a paper that significantly exceeds the recommended length. Papers containing excessive commercial content will be rejected.

ASSIGNMENT OF COPYRIGHT
Submission of a manuscript is the authors’ representation that it has not been published nor submitted for publication elsewhere. A Publishing Agreement has been e-mailed to you as a separate file, and is also available on the conference website: http://www.dxcicdd.com/advances/PublishingAgreement.pdf. A Publishing Agreement must be signed by ALL AUTHORS.

FORMAT

FONT:  Times or Times New Roman in 12 pt size (unless otherwise noted)

MARGINS: 1 inch (2.5 cm) margin on all sides.

LAYOUT:


TITLE
Uppercase (except where lowercase letters are needed for clarity), bold, 14 pt font size, centered.
               
Author(s) Name(s) and Affiliations
Mixed upper and lowercase, 12 pt font size, centered. Authors from different affiliations should be footnoted, with each footnote corresponding to the appropriate affiliation. Leave two spaces before beginning the abstract.

ABSTRACT, INTRODUCTION, EXPERIMENTAL, RESULTS, REFERENCES, AND OTHER SUBHEADINGS:
Uppercase, bold, 12 pt font size, left-justified.

Important: All papers must include details (not a general statement) on how the specimen(s), discussed in the paper, was prepared. 

TEXT STYLE: Text should appear flush left; do not indent. Line spacing must be sufficiently large to allow the manuscript to be easily read, including subscripts and superscripts, Greek symbols, etc. A blank line is recommended between paragraphs.

FIGURES:  All characters on figures must be clearly legible and absolutely no smaller than 1.5 mm high.

GRAPHICS, FIGURES, TABLES AND EQUATIONS: All MUST BE embedded in the text - not linked or placed at the end of the document! If they are not embedded in the text, the manuscript will not be accepted. Please be sure to use standard fonts!

PAGE NUMBERS: Do not include page numbers on your manuscript. The publisher will add the official page numbers when producing the CDROM.

REFERENCES
References must be cited in text using the author’s last name and year of publication (do not use the numerical format). For example, a reference with one author would be cited in text like this: (de Wolff, 1968); with two authors: (Smith and Snyder, 1979); with three or more authors: (McMurdie et al., 1986). Use a semicolon (;) to separate multiple references in the same sentence: (de Wolff, 1968; Smith and Snyder, 1979; McMurdie et al., 1986). If you mention the authors name as part of the sentence, then only the year is in parenthesis: McMurdie et al. (1986).

In referring to two or more of the same author’s works published in the same year, distinguish between them in text and in the references list with a lowercase letter after the year (2000a, 2000b, 2000c...). This is important so the reader knows exactly which citation is being referenced. The citation noted as “a” is the one that comes before “b” in the references list in proper order—it is not necessarily the first one cited in text.

When referring to Powder Diffraction File (PDF) numbers please do not refer to the source as ICDD in text and in the references section. Refer to PDFs in text as “PDF XX-XXXX”—this is sufficient enough as there is no need to cite ICDD. You may alternatively refer to the original paper where the data was introduced.

References must include the title of any journal or book article and must be listed alphabetically by the last name of the first author in a separate section at the end of the text. The order of presentation generally should be author(s)’ last names, including the initials of given names, year of publication, article title, journal, volume, and inclusive pages. Examples of citations in proper format follow:

1. Journal article
Shannon, R. D. (1976). “Revised effective ionic radii and systematic studies of interatomic distances in halides and chalcogenides,” Acta Crystallogr., Sect. A: Cryst. Phys., Diffr., Theor. Gen. Crystallogr. 32, 751–767.

Shannon, R. D. (1976). “Revised effective ionic radii and systematic studies of interatomic distances in halides and chalcogenides,” Acta Crystallogr., Sect. A: Cryst. Phys., Diffr., Theor. Gen. Crystallogr. 32, (In press).

Shannon, R. D. (Submitted). “Revised effective ionic radii and systematic studies of interatomic distances in halides and chalcogenides,” Acta Crystallogr., Sect. A: Cryst. Phys., Diffr., Theor. Gen. Crystallogr.

Shannon, R. D. (In progress). “Revised effective ionic radii and systematic studies of interatomic distances in halides and chalcogenides,” Acta Crystallogr., Sect. A: Cryst. Phys., Diffr., Theor. Gen. Crystallogr.

2. Book
Buhrke, V. E., Jenkins, R., and Smith, D. K. (Eds.) (1998). A Practical Guide for the Preparation of Specimens for X-ray Fluorescence and X-ray Diffraction Analysis (Wiley, New York).

Klug, H. P. and Alexander, L. E. (1974). X-ray Diffraction Procedures for Polycrystalline and Amorphous Materials (Wiley, New York), 2nd ed., p. 966.

3. Selection from an anthology
Snyder, R. and Bish, D. L. (1989). “Quantitative analysis by X-ray powder diffraction,” in Modern Powder Diffraction, edited by D. L. Bish and J. E. Post (Mineralogical Society of America, Washington), Vol. 20, pp. 101–144.

4. Report
Larson, A. C. and Von Dreele, R. B. (2000). General Structure Analysis System (GSAS) (Report LAUR 86-748). Los Alamos, New Mexico: Los Alamos National Laboratory.

5. Computer program
Coelho, A. A. (2007). TOPAS-Academic, version 4.1 (Computer Software), Coelho Software, Brisbane.

A list of notable and commonly referred to citations is located at:
http://www.icdd.com/resources/pdj/authors.htm. A few references also appear at the end of this document

QUESTIONS
Questions regarding the preparation or submission of manuscripts should be addressed to the ICDD Conference Services Department: Email: dxc@icdd.com or Phone: 610-325-9814.